The better way to SELL real estate
It is a long established fact that a reader will be distracted by the readable content of a page when looking at its versions have evolved over layout.
The better way
to manage your transactions
Partner with us on your next deal to leverage your time, grow your business, & have peace of mind knowing that our team of experienced Transaction Coordinators are managing the details to get you to closing!
Experienced Transaction Coordinators
If you didn't get into business to chase down signatures, communicate deadlines with all parties, deal with loads of paperwork, or mundane tasks that don't generate income, then reach out today!
Why do I need a transaction coordinator?
We will make each transaction easier, faster, and more painless for you and your clients. We have documented processes that provide predictability, efficiency, exceptional service and allow you to focus on growing your business an clients. If you’re ready to have peace of mind and confidence with your next transaction, put more time back in your day, and more money in your pocket, reach out for your 30 minute discovery meeting!
More Time
Successful agents understand the value of their time, both for their business and personal life. Do you have time to generate enough leads to reach your goals, follow up with those prospects, and meet with clients? Do you have time to prepare for the meeting so you can answer any questions thereby instilling confidence in your potential client? Do you have time for friends, family, and recharge?
The average agent spends 12-20 hours per transaction. What can you accomplish in that extra time? Let us manage your files and serve you so you can focus on tasks that generate an income and serve your clients exceptionally well!
Less Stress
You know that drowning feeling don’t you? When you haven’t followed up with your prospects, you’re late to your showing, you have a list of communications from vendors waiting for response, time-sensitive documents & missing signatures need to be handled, deadlines are looming, and your client is calling wondering where you are.
That’s where we come to the rescue. We handle the coordinating of communications between the multiple parties, sending documents, and monitoring deadlines among many other things while ensuring outstanding customer service.
Better Organization & Communication
This market is tough and agents are struggling to keep up, let alone be organized and stay on top of communications. But a good realtor knows that good organization, processes, and communication are paramount to success.
We have proven processes and tools that ensure organization and exceptional communications. We pride ourselves on being the most predictable and dependable thing in your business!
Scale Your Business
Are you reaching your goals? How much time do you spend on the mundane tasks that don’t generate income when you could be growing your business or spending time doing what you love with those you love?
Let us take those tasks off your plate so that you can focus on what you do best! We are just as invested as you are. We don’t get paid unless you do. Our business grows when yours excels!
Hi, I’m Tiffany, the founder of Ascension TC LLC!
Some call us the ace up their sleeve, lifesaver, or their leverage. Still, it’s my passion for serving agents while standing above the crowd as well as organization, attention to detail, and serving with compassion and dependability that gave birth to my real estate transaction management company.
Buying and selling property is one of the most significant transactions for many and can be daunting. Our goal is to deliver an exceptional client experience. I have a background suited to the skill set needed to thrive: customer service, administrative services, sales/marketing, and management. I am self-motivated, goal and task-oriented, organized, and a planner by nature. Our team thrives on these skill sets in the background while the agents take the spotlight.
This allows real estate agents to focus on their skill set and tasks that generate an income, resulting in increased contracts and new clients, thus growing their business. It also affords them more time and the freedom to pursue their passions in life, their personal goals, and enjoy friends and family!
Why do I need a transaction coordinator?
We will make each transaction easier, faster, and more painless for you and your clients. If you’re ready to have peace of mind and confidence with your next transaction, let us help!
More Time
Successful agents understand the value of their time, both for their business and personal life. Do you have time to generate enough leads to reach your goals, follow up with those prospects, and meet with clients? Do you have time to prepare for the meeting so you can answer any questions thereby instilling confidence in your potential client? Do you have time for friends, family, and recharge?
The average agent spends 12-20 hours per transaction. What can you accomplish in that extra time? Let us manage your files and serve you so you can focus on tasks that generate an income and serve your clients exceptionally well!
Less Stress
You know that drowning feeling don’t you? When you haven’t followed up with your prospects, you’re late to your showing, you have a list of communications from vendors waiting for response, time-sensitive documents & missing signatures need to be handled, deadlines are looming, and your client is calling wondering where you are.That’s where we come to the rescue. We handle the coordinating of communications between the multiple parties, sending documents, and monitoring deadlines among many other things while ensuring outstanding customer service.
Better Organization & Communication
This market is tough and agents are struggling to keep up, let alone be organized and stay on top of communications. But a good realtor knows that good organization, processes, and communication are paramount to success.
We have proven processes and tools that ensure organization and exceptional communications. We pride ourselves on being the most predictable and dependable thing in your business!
Scale Your Business
Are you reaching your goals? How much time do you spend on the mundane tasks that don’t generate income when you could be growing your business or spending time doing what you love with those you love? Let us take those tasks off your plate so that you can focus on what you do best! We are just as invested as you are. We don’t get paid unless you do. Our business grows when yours excels!
Elevating Your Business
Contract to Post-Close Service
Create the file in the agent portal with a review of documentation, and deadlines, create a checklist, and add dates to calendars
Create the file in compliance, obtain any missing items, and monitor compliance requirements.
Update milestones and notes throughout the transaction.
Send welcome emails noting to copy us on all communications and submitting contracts/documentation to all parties.
Send invitations to the buyer/seller for their portal providing access to all documentation.
Monitor the EM deposit and submit receipt.
Facilitate communications with all parties through the transaction.
Work with agent admin as applicable through the process.
Monitor deadlines and documentation throughout the process.
Create transmittal for title and any amendments as needed. All documents are submitted to the agent for initials of approval prior to the parties for signature or submission.
Be sure all parties have a copy of the HOA documentation if applicable.
Create a weekly report to be sent to all parties.
Request referrals through the process from the buyer/seller as you're impressing them with the level of service to increase referrals.
Schedule inspections if needed, and monitor inspection & resolution deadlines.
Obtain repair receipts & lien waivers. Submit them to title and portal/compliance files.
Order the home warranty if needed, and provide documentation to all parties.
Monitor loan process including appraisal, loan commitment, and clear to close, obtain regular updates, and assist as needed with items.
Monitor title order, provide title commitment to parties, monitor survey if needed, request preliminary settlement statement for review, and provide to all parties.
Problem solve with title and lender as needed.
Create amendments as needed, follow up, and update the file according to the amendments.
If the file is canceled, we handle the mutual release to all parties and request documentation needed for compliance to close the file.
Submit to the concierge for utilities/moving service if applicable with an update to buyer/seller.
Schedule closing with the parties.
Confirm the final walk-through is scheduled.
Review compliance prior to closing to be sure all items are received.
Facilitate the key exchange.
Obtain closing documentation and submit to compliance.
Send a congratulatory email to clients with the final request for referrals.
Reach out for agent review and survey of client experience with all parties.
Update CRM, the agent gold mine, to be sure the agent can stay in touch with the client.
Listing Coordination
If you need services not listed here, reach out and we can discuss a package that meets your needs. Note that if your MLS charges a fee, you will be responsible for this as we do not require all contracts to be submitted to us. This allows us to keep costs down for all clients.
Create the file in the agent portal with a review of the documentation.
Create the file in compliance, obtain any missing items, and monitor. compliance requirements.
Create listing amendments and handle them as needed.
Input into MLS.
Upload disclosures to MLS.
Upload photos to MLS.
Set up ShowingTime.
Schedule Open House in MLS as needed.
Handle any price or status changes in MLS.
*Note - Listings will need to be submitted a minimum of 24 hours before the desired active date with all necessary info needed to go live.
Elevating Your Business
Buyer Side
Create my checklist for your transaction and provide access to my transaction management system so you are up to date at all times.
Provide access to my transaction management system so you are up to date on your file at all times.
Send buyers a “Welcome” email introducing myself, giving a timeline of contingency deadlines, and I attach a copy of all their contract paperwork.
Review all documents for accuracy.
Send the listing agent an introductory email, requesting any missing documents or signatures. I will also obtain their title company and closer’s information.
Send complete contract to title and lender ASAP (at most, within 24 business hours of receiving).
Obtain title commitment, verify deposit of earnest money and obtain earnest money deposit receipt.
Organize file and review broker compliance list. Obtain any missing documents and/or signatures.
Assist with payout sheet. Please inform me if there are any referral fees to be paid.
My role for inspections involve assisting with scheduling, uploading to the transaction management program. I will also watch out for timeline compliance, and collect/forward repair receipts as needed.
Obtain occupancy/municipal inspection from the seller, and inform buyers on action steps needed to obtain occupancy permit (if required).
Once contingencies are resolved, send buyer utilities information. Please let me know if you would prefer to use a service such as OneSource.
Order home warranty, if applicable.
Watch out for all timelines and remind you if we are nearing a deadline.
Take care of obtaining signatures on amendments (or any other documents needing client signatures), then sending to appropriate parties.
Verify that all broker-required documents are ready in advance of closing so that there is no delay in your pay-out.
Schedule closing.
Send the buyer an email with all the closing disclosure upon receipt of final numbers.
Check in with you to make sure everything is on track on closing day!
Following closing I will obtain all closing docs and upload to compliance.
Congratulate buyer in an email and include a google link with all documents on file for client to save to their location for their records.
I will also send a request for client review and referrals.
Following closing an invoice will be sent for payment.
Seller Side
Create my checklist for your transaction and provide access to my transaction management system so you are up to date at all times.
Send sellers a “Welcome” email introducing myself, giving a timeline of contingency deadlines, and I attach a copy of all their contract paperwork. I will also introduce myself to all other parties in the transaction
Review all documents for accuracy.
Send the buyers agent an introductory email, and request any missing documents or signatures. I will also obtain their title company and closer’s information.
Fill out the transmittal and send complete contract to title.
Obtain title commitment and earnest money deposit receipt.
Organize file and review broker compliance list.
Obtain any missing documents and/or signatures.
Fill out a payout sheet if needed. Please inform me if there are any referral fees to be paid, splits and cap status.
My role for inspections include assisting with scheduling as needed, and following up on documents and timelines.
I will watch out for timeline compliance, and collect/forward repair receipts as needed.
Once contingencies are resolved, send the seller a reminder to inform utilities of the final reading date and to forward mail.
Order home warranty, if applicable.
Forward passing occupancy/municipal inspection to buyers agent, if applicable.
Watch out for all timelines and remind you if we are nearing a deadline.
Take care of generating amendments, obtaining signatures on those (or any other
documents needing client signatures), then sending to appropriate parties.
Verify that all broker-required documents are ready in advance of closing so that there is no delay in your pay-out.
Schedule closing.
Send the seller an email with the closing disclosure upon receipt of final numbers.
Check in with you to make sure everything is on track on closing day!
Following closing I will obtain all closing docs and upload to compliance.
Congratulate seller in an email and include a google link with all documents on file for client to save to their location for their records.
I will send a request for client review where the agent specifies and ask for referrals.
Update MLS if applicable
Following closing an invoice will be sent for payment.
We Help You to Skill Up
Let's talk about opportunities.
We Help You Reach Your Goals!
Let's talk about opportunities.
Agent Responsibilities
Draft the win! The agents draft contract documents and handle negotations as this is your area to shine and your skill set!
Under contract - Please give your clients and the coop agent a heads-up to be looking for
communication from me. Please copy me on all correspondence.
Submit your contract via the agent portal. Be sure to note what you're not sending, when to expect it, and who is owning it so we're not duplicating communications and giving an impression of a lack of professionalism or communication among the team.
Be sure the client understands the contract, next steps, and the process.
Please assist if needed in facilitating getting the Earnest Money to escrow. While this is on my checklist and client communications, the timeline for this is usually short, so we want to ensure it is deposited in a timely manner.
Review preliminary title reports.
Let me know how I can assist you with scheduling the inspection.
Forward me the Inspection Reports, and buyer’s request(s) as well as any other emails/communications I am not copied on.
Negotiate the Inspection Notice.
Let me know of any amendments that may be required immediately. If TC is drafting documents, the agent will approve them with initials via DocuSign before being sent to the client.
Please own any time sensitive tasks if we are not able to connect.
Check in with your client regularly. Advise the client of any contingency timeline removals (we will remind all parties of the dates and timeframes in the introductory email)
Review escrow Instructions and settlement statements.
Assist with coordinating the final walk-through and closing times if needed, ideally 10 days prior to close. (If you would like me to schedule, please provide your availability.)
Closing Day! Celebrate with your buyer.
Assist as needed with any unresponsive parties.
Agent Responsibilities
Please give your clients and the listing agent a heads-up to be looking for
communication from me. Please copy me on all correspondence.
Send me the contract! If you have a file set up already in your contract management program, let me know. If you do not have a file started, please forward all documents, including agency agreements to me.
Include contact information for all buyers, title, lender, etc. that are not already documented.
Please assist if needed in facilitating getting the Earnest Money to escrow. While this is on my checklist and client communications, the timeline for this is usually short, so we want to ensure it is deposited in a timely manner.
Will there be a survey ordered? Please let me know ASAP!
Review preliminary title reports.
Let me know how I can assist you with scheduling the inspection.
Forward me the Inspection Reports, and buyer’s request(s).
Negotiate the Inspection Notice.
Let me know of any amendments that may be required immediately. If TC is drafting documents, the agent will approve them before being sent to the client (if applicable).
Please own any time sensitive tasks if we are not able to connect.
Check in with your client regularly. Advise the client of any contingency timeline removals (we will remind all parties of the dates and timeframes in the introductory email)
Review escrow Instructions and settlement statements.
Assist with coordinating the final walk-through and closing times, ideally 10 days prior to close. (If you would like me to schedule, please provide your availability.)
Closing Day! Celebrate with your buyer.
Assist as needed with any unresponsive parties.
What client say about us
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Darcel Ballentine
Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been he industry's standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled.
Darcel Ballentine
What our client say about us..
"This girl and her company are legit. So happy with how they serve our clients. You should give them a try!"
Tammy Halveland
The Krista Hartmann Home Team of RE/MAX Results
"Tiffany Wright is a true asset to our real estate business. Her professional skills and attention to detail are outstanding. I highly recommend her to represent your company."
Kelly Lamm-Montgomery
The Montgomery Team of Coldwell Banker Gundaker
"I work with Tiffany on all my real estate transactions. If anyone needs a TC, she’s your girl! She is phenomenal and detail oriented!!!"
Susan Fry
eXp Realty
"Tiffany & the Team is a core member of every single real estate transaction me & my team conduct! She is consistent, communicative, and exudes integrity! We are so blessed to have found Ascension!"
Gabby Williams
Team Leader, The Real Estate Bae of Platinum Realty
What our client say about us
"This girl and her company are legit. So happy with how they serve our clients. You should give them a try!"
Tammy Halveland
The Krista Hartmann Home Team of RE/MAX Results
"Tiffany Wright is a true asset to our real estate business. Her professional skills and attention to detail are outstanding. I highly recommend her to represent your company."
Kelly Lamm-Montgomery
The Montgomery Team of Coldwell Banker Gundaker
"I work with Tiffany on all my real estate transactions. If anyone needs a TC, she’s your girl! She is phenomenal and detail oriented!!!"
Susan Fry
eXp Realty
Frequently Asked Questions
What is your fee?
While the TC costs range between $350-$775, we are only $350/closing, due once closing documents are signed. An invoice will be sent for your records. Land only transactions are $250. Listing services are $75 and are due at the submission of the listing. Note, if your cancellations rise over 25% (avg is 20%) then we may discuss a higher fee or % of cost based on how far the transaction is when canceled. This allows us to keep costs down for all agents.
What happens if a transaction does not close?
We help you wrap up the broker required docs, and there is no fee. Note, if your cancellations rise over 25% (avg is 20%) then we may discuss a higher per transaction fee or % of cost per status of the file at cancellation.
What is your availability?
While many transaction coordinators work the typical 8-4 or 9-5, we are flexible. We value flexibility in the schedule as well as work-life balance for agents and ourselves. If anything is urgent, please note as time sensitive. We always respond when monitoring emails so if you don't receive a response, please own the task as that is time protected for family and serving their needs as well as we strive to serve you and your needs.
How do we get started working together?
We will need your signed service agreement and client intake form.
Are you licensed?
While some TCs may be licensed on our team, we act strictly as a TC. The real estate commission has guidelines that we must follow. Additionally, we are a nationwide company, and many areas require us to act strictly as a transaction coordinator in an unlicensed capacity. We are respectful of the boundaries and do not act as an agent as that's your skillset and time to shine. We focus on our skillset suited to serve you best as a transaction coordinator with a scalable system that allows you to attain your goals and grow with you. Due to legalities and to best protect you as well as in the best interests of your business, we suggest adding to your team an agent with the desired skillset to own the desired role.
What can my clients expect from you?
For many clients, this is a new experience, and they find value in guidance step by step through what can be a chaotic and unfamiliar process. While you will guide them through the process and what to expect, we will help them with friendly reminders. We know they are busy packing and preparing to move so this helps things proceed in a timely manner as they anticipate closing. Even our veteran buyers value assistance in staying on task and on time with reminders during their hectic schedules. We also provide a portal for buyers/sellers where they can find all their documents, and timelines, and monitor the progress of their sale. Additionally, they will get a weekly report on their transaction. Clients value communication and high level of service.
What sets you apart from other transaction coordinators?
Our flexible schedule along with our passion for an exceptional client experience delivered with dependability and compassion is just the beginning. Compound that with our integrity, attention to detail, resources provided to agents to aid the agent's success, and our cutting-edge technology allows our agents to stand above the crowd.
What if I am not local?
Welcome to the technology age! We are a virtual company with online systems in place to serve you. We are also able to meet virtually or in person as needed.
How do I communicate with my TC?
Your coordinator is available via phone, email, text, and chat. For any actions, an email is required for a documented trail.
How do I know what’s going on with my file?
You have access to our transaction management system 24/7 which notes timelines, milestones, tasks (completed & scheduled), the progress of the file, and any notes. We also copy agents on all emails, summarize phone calls with emails, and send weekly reports to agents.
Serving Real Estate Professionals Nationwide
©2025 – Ascension TC LLC
All Right Reserved
We Help You Leverage & Grow Your Business
Let's talk about opportunities.
Serving Real Estate Professionals Nationwide